This page serves as a centralized hub for resources related to key faculty personnel processes. The site brings together guidance, templates, process documentation, submission dates, and other resources to help you quickly locate the information you need.
These materials have been developed over a period of five months, through intensive collaboration with Human Resources and the Office of General Counsel, with input from the Office of the Provost, Faculty Affairs Associate Deans, Department Heads, HR Senior Partners, and the Office of General Counsel. The goal is to increase timeliness of review, align expectations, improve consistency, and reduce burden.
Deadlines for submitting documents to the university level are listed below (please note: off-cycle expedited reviews will be handled on a case by case basis):
Process | Fall Due Dates | Spring Due Dates |
|---|---|---|
Phased Retirement | First Friday of November November 6, 2026 | Second Friday in March March 12, 2027 |
FTE Reduction (Tenure /Continuing Status Faculty Only) | First Friday of November November 6, 2026 | Second Friday of March March 12, 2027 |
Out of State Work Requests | First Monday in December December 7, 2026 | First Monday in May May 3, 2027 |
Leave of Absence Requests – Prestigious Leave and Leave Without Pay (For full-time faculty) | Rolling date on the last day of every month | Rolling date on the last day of every month |
FTE Reduction Requests Process
- Faculty FTE Reduction Process for Department Heads (NetID login required)
- Department Head Memo/Form Template — FTE Reduction (NetID login required)
Leave Without Pay - Process
- Employee Request to Department Head
- Leave Without Pay Process for Department Heads (NetID login required)
- Department Head Approval/Denial Response Letter to Employee
Additional Resources for Leave Without Pay:
Prestigious Leave - Process
- Prestigious Leave Process for Department Heads (NetID login required)
- Department Head Memo/Form Template — Prestigious Leave (NetID login required)
Additional Resources for Prestigious Leave:
Phased Retirement Plan Process
- Phased Retirement Process for Department Heads (NetID login required)
Additional resources for Phased Retirement Plans:
Out-of-State Work Requests Process
- Faculty Out-of-State Work Process for Department Heads (NetID login required)
- Department Head Memo/Form Template — Out-of-State Work Requests (NetID login required)
Additional resources for Out-Of-State Work Requests: