Retiring Faculty Resources

Emeritus Status

Faculty who retire from the university in good standing, have served a minimum of fifteen years, and receive approval from the President are given the title of Emeritus.  Documentation from the department head and dean must be forwarded to the Office of the Provost for review.  The Provost submits the recommendation to the President for final approval. See UHAP 3.1.04 and UHAP 4A.1.01.

Instructions for Requesting Title Change to Emeritus

The following documentation is submitted as a single PDF by the college or senior level unit to Faculty Affairs, Office of the Provost. 

  • The faculty member’s request is addressed to the department head, chair, or unit director with a current CV.
  • A letter of support from the department head, chair, or unit director is addressed to the dean or senior administrator.
  • The dean or senior administrator's endorsement of support with a signature or a separate memo.

The received request for emeritus status is reviewed by the Vice Provost for Faculty Affairs. Recommendations are forwarded to the Executive Office of the President for the official letter granting the status to the faculty member upon retirement. Original emeritus award letters are sent directly to the faculty member and an electronic copy of the letter is emailed to the college and department or unit for internal processing. The department or unit must complete the termination/retirement form in UAccess and provide a copy of the emeritus letter to Workforce Systems.

For questions about emeritus requests, please call 626-0202 or email Asya Roberts,

Retirement Incentives

The Office of the Provost remains committed to supporting departments in faculty transitions to retirement. The departments and colleges are welcome to revise teaching and workloads to enable faculty members to concentrate on their research in the year before retirement. These arrangements are made on a case-by-case basis. We ask that the departments send draft retirement agreements to Marilyn Taylor,, for review prior to obtaining signatures.  To discuss the legal and interpersonal dynamics of talking about retirement with colleagues, please contact Vice Provost for Faculty Affairs at 626-0202 or

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