Track Transfer Review

Guidelines for Track Transfer Appointments

There are many opportunities to transition postdoctoral scholars and career-track faculty to other faculty titled appointments within the university. Transitions are finalized with the approval of the Dean or Provost following recommendations by the designated committees and administrators, which may include the endorsement of the Senior Vice President for Health Sciences for colleges in the Arizona Health Sciences. Track Transfers can be requested throughout the year but are based on annual performance reviews and related discussions with department heads, chairs or directors, and deans.

  • For transitions from Postdoctoral Scholar to Career-Track LecturerAssistant Clinical or Research Professor are final with the decision from the Office of the Provost.
    • Section 1: Summary Data Sheet, including prior service as appropriate,
    • Section 3: Promotion Criteria for Department and College,
    • Section 4: Curriculum Vitae,
    • Section 6A/6B: Teaching Portfolio (optional for transitions to Assistant Research Professor),
    • Section 11: Recommendations from a departmental committee, head or director, and dean's endorsement, and
      • Draft offer letter to the candidate with Position Description.
  • For transitions from Adjunct titles to Career-Track Instructor or Lecturer are final with the decision of the dean or senior unit administrator.
    • Section 1: Summary Data Sheet, including prior service as appropriate,
    • Section 2: Workload Assignment,
    • Section 3: Promotion Criteria for Department and College,
    • Section 4: Curriculum Vitae,
    • Section 6A/6B: Teaching Portfolio,
    • Section 11: Recommendations from a departmental committee, head or director, and dean's final decision of transition, and
      • Draft offer letter to the candidate with Position Description.
  • For transitions from Adjunct titles to Career-Track Assistant Clinical, Research Professor, or Professor of Practice are final with a decision from the Office of the Provost.
    • Section 1: Summary Data Sheet, including prior service as appropriate,
    • Section 2: Workload Assignment,
    • Section 3: Promotion Criteria for Department and College,
    • Section 4: Curriculum Vitae,
    • Section 6A/6B: Teaching Portfolio (optional for transitions to Assistant Research Professor or Assistant Clinical Professor),
    • Section 11: Recommendations from a departmental committee, head or director, and dean's endorsement, and
      • Draft offer letter to the candidate with Position Description.
  • For transitions within Career Track from Instructor to Lecturer are final with the decision of the dean or senior unit administrator.
    • Section 1: Summary Data Sheet, including prior service as appropriate,
    • Section 2: Workload Assignment,
    • Section 3: Promotion Criteria for Department and College,
    • Section 4: Curriculum Vitae,
    • Section 6A/6B: Teaching Portfolio,
    • Section 11: Recommendations from a departmental committee, head or director, and dean's final decision of transition, and
      • Draft offer letter to the candidate with Position Description.
  • For transitions within Career Track from Instructor or Lecturer to Assistant Clinical, Research Professor, or Professor of Practice are final with a decision from the Office of the Provost. As required in UHAP 3.03.3.E, reappointments of lecturers to career track assistant professor titles must be “justified by increased responsibilities such as expanded teaching or supervisory duties.”  This change in duties should be noted in the workload assignment in the promotion dossier.
    • Section 1: Summary Data Sheet, including prior service as appropriate,
    • Section 2: Workload Assignment,
    • Section 3: Promotion Criteria for Department and College,
    • Section 4: Curriculum Vitae,
    • Section 6A/6B: Teaching Portfolio (optional for transitions to Assistant Research Professor or Assistant Clinical Professor),
    • Section 11: Recommendations from a departmental committee, head or director, and dean's endorsement, and
      • Draft offer letter to the candidate with Position Description.

Career-track faculty transitions to continuing track (CE/CS) or tenure-track (TE/T) appointments include peer reviews by faculty in the unit and consider hiring priorities, the program needs as well as faculty members’ performance. All such appointments are governed by the related policies in the University Handbook for Appointed Personnel and the ABOR Policy Manual. The following procedures are guidelines that may need to be adapted to individual situations in consultation with deans and the Office of the Provost. Colleges may also establish additional procedures. These types of transitions can be requested until December 2, 2022.  After December 2, 2022, requests for track transfer from career-track (CT) to continuing-eligible (CE), continuing status (CS), tenure-eligible (TE), or tenure (T) will no longer be reviewed. A competitive hiring process will be required for these types of position appointments.

  • For transitions from Career Track to Tenure-eligible (TE) or Continuing eligible (CE) appointments, the following sections of the appropriate promotion dossier should be reviewed by a departmental or college committee, director or head, and dean.  If approved by the Provost, a college-level peer review may not be required if the review needs to be expedited to work within pressing time constraints, for example with a retention case or a job offer.  Following the departmental and college reviews, the materials should be forwarded for approval to the Provost, and also the Senior Vice President for Health Sciences, if the position is in the colleges of Medicine, Nursing, Pharmacy, or Public Health.  With guidance from the Office of the Provost, these materials may be amended to fit individual situations, as for example with ad hoc reviews to retain a candidate or with a review of a candidate who was previously in a TE position.
    • Section 1: Summary Data Sheet, including prior service as appropriate,
    • Section 2: Workload Assignment,
    • Section 3: Promotion Criteria for Department and College,
    • Section 4: Curriculum Vitae,
    • Section 5: Candidate Statement,
    • Section 6A/6B: Teaching Portfolio,
    • Section 11: Internal evaluations from a departmental or college committee, head or director, dean, and Senior Vice President for Health Sciences for candidates from related colleges, and
      • Draft offer letter to the candidate with Position Description.
  • For transitions from Career Track to appointments with Tenure (T) or Continuing Status (CS), a full promotion review should be conducted using the appropriate promotion dossier and review process, including external reviews, unless otherwise approved by the Office of the Provost.  The number of years in the prior position should be documented on the Summary Data Sheet in the Promotion Dossier.
    • Section 1: Summary Data Sheet, including prior service as appropriate,
    • Section 2: Workload Assignment,
    • Section 3: Promotion Criteria for Department and College,
    • Section 4/4A/4B: Curriculum Vitae, List of Collaborators, Representative Work,
    • Section 5: Candidate Statement,
    • Section 6A/6B: Teaching Portfolio,
    • Section 7A/7B: Leadership or Service Portfolio (optional for tenure-track, required for continuing track),
    • Section 9: Peer Observation,
    • Section 10/10A/10B: Worksheets for the Selection/Solicitation Process, Independent External Reviewer, and Collaborator Letters,
    • Section 11: Internal evaluations from departmental and college committees, head or director, dean, and Senior Vice President for Health Sciences for candidates from related colleges, and
      • Draft offer letter to the candidate.

  • For transitions from tenure-eligible (TE)/continuing-eligible (CE) appointments to Career Track or Year-to-Year appointments, little documentation is required.  Such changes in appointments are completed before the year of a candidate’s mandatory review as noted in UHAP 3.1.01G – Changes in Appointments and Rehires of Tenure-eligible and Tenured Faculty.  Appointments to CT positions after being turned down for tenure or continuing status are only possible through an appeal to the President, as discussed in UHAP 3.1.01G.To request a transfer to a CT appointment or other year-to-year appointment, TE or CE faculty members should consult with their department heads or school directors.  Following upon such consultations, the following document should be submitted to the Office of the Provost:
    • Memo from the faculty member requesting the change,
    • Section 4: Curriculum Vitae,
    • Internal recommendation from the department head, chair, or director, and dean's endorsement.