Promotion Clock Delays

Requesting Delays in the Promotion Process

The University Handbook for Appointed Personnel covers the policies and procedures for requesting delays in promotion reviews for tenure-track faculty in 3.3.01 and for continuing-status in 4A.3.01. Delays can be requested for the birth or adoption of a child, personal reasons such as a health problem for a candidate or family member, bereavement over the loss of a child or partner, adverse professional circumstances that are beyond a candidate’s control, or a prestigious external commitment that detracts from a candidate’s research.

The Provost has the sole authority to grant requests to extend the promotion clock for tenure-eligible faculty and continuing-status eligible professionals, based upon good cause shown for either personal reasons or professional reasons..."

How to Request Clock Delays

  1. The employee submits a written request for clock delay as early as possible, after the event or circumstance that forms the basis for the request.
  • Personal reasons for a delay that do not involve a faculty member’s individual medical condition or disability can be sent directly to the Office of the Provost for review (email: For personal reasons involving your own medical condition or disability, please contact the Office of the Provost for a referral to the Disability Resource Center (DRC). Faculty members will then be asked to provide their requests and any supporting documentation directly to the DRC.

  • Professional reasons require the appropriate dean and the head or director to support the request. The dean will submit the request to the Provost for consideration (email:

  • For more information, see UHAP 3.3.01 or 4A.3.01 policies.

How to Calculate a Promotion Schedule with an Approved Delay

When calculating the promotion review schedule, please consider the following:

  • Review schedule on letter of offer.

  • Promotion clock begin every fall semester.

  • Count is by academic year (Aug-May)

Example: A faculty member hired in January 2016 requested a clock delay in August 2018.  It was approved.  Below is the promotion review schedule with the approved clock delay.


Year Count

Academic Year

Review Type







Clock Delay





Retention (3rd year)









Mandatory (6th year)

View The Guide To The Promotion Process