2023-24 Promotion Dossier Templates

Promotion policies and procedures are thoughtfully supervised under the direction of the Vice Provost for Faculty Affairs. University of Arizona appointed personnel that are on the career, continuing, or tenure track are hired as faculty or continuing academic professionals. These employees demonstrate a promise of excellent performance in teaching, service, and research.  Within these general guidelines, promotion criteria are to be developed by the faculty members, continuing academic professionals, and the head or director in each department. They are then approved by and filed with the dean and the Provost.


(UHAP 3.3 or 4A.3)

Each department and college establish a standing committee on faculty status to advise the department head and dean before the recommendations are routed to the University standing committee and the Office of the Provost. Promotion and/or tenure decisions of faculty shall involve the following levels of review:

  • Departmental Standing Advisory Committee on Faculty Status 
  • Department Head
  • College Standing Advisory Committee on Faculty Status
  • Dean of College
  • University Advisory Committee on Continuing Status and Promotion (UACCSP) OR 
    University Advisory Committee on Promotion and Tenure (UACPT)

    • Career-track promotions are not reviewed by a university-level committee.
  • Provost

2023-2024 Promotion Dossier Templates:

  1. 2023-2024 Guide to the Promotion Process for Continuing Status and Tenure-Track Faculty

    • Tenure-track and Continuing-track submission deadline is Friday, January 19, 2024. 
  2. 2023-2024 Guide to Career-Track Promotion
    • Career-track submission deadline is Friday, December 8, 2023. 

Section# Title  Career Track Promotion Continuing Status & Promotion Promotion & Tenure
Section 1 Summary Data Sheet   View pdf  View pdf  View pdf
Section 2

Summary of Candidate's Workload Assignment                                                                                                            

 View pdf

(Word document)

View pdf

(Word document)

2A Pandemic Impact Statement View pdf
Section 3 Departmental & College Criteria  View pdf  View pdf  View pdf
Section 4 Curriculum Vitae   View pdf  View pdf  View pdf
4A List of Collaborators (View List)

 View pdf

 View pdf

 View pdf

4B Representative Work  View pdf  View pdf  View pdf
Section 5 Candidate Statement  View pdf
Section 6 Teaching Portfolio and Resources  View pdf
6A Information on Teaching and Mentoring (View list)  (View mentoring table)  View pdf
6B Supporting Documentation

 View pdf

Section 7 Portfolio for Leadership, Extension, Service or Innovation

 View pdf

7A Overview Description and Assessment  View pdf
7B Supplementary Documentation  View pdf
Section 8 GIDP Membership and Description of Contributions  View pdf
8A GIDP Evaluations (Chair and Dept/Unit Committee)  View pdf
Section 9

Peer Observation and Provost Award for Innovations in Teaching (PAIT) Nomination
View pdf

 View pdf View pdf
Section 10 Letters from Independent External Reviewers and Collaborators

Instructions for the Letters from Independent External Reviewers and Collaborators

Worksheet for Selection of Independent External Reviewers PT1

Worksheet for Selection of Independent External Reviewers PT2

Independent External Reviewer Brief Bio Template

Worksheet for Solicited Collaborators

Collaborators Brief Bio Template.pdf


Independent External Letters

 View pdf
             10B Collaborator and Other Letters  View pdf
Section 11 Internal Evaluations

View pdf

 View pdf  View pdf
Appendix A Checklist for Shared Appointments  View pdf
Appendix B Sample of Department Criteria View word document View word document View word document
Appendix C Guidelines for Acknowledgment and Evaluation of Faculty Participation in Graduate Interdisciplinary Program Activities View pdf
Appendix D

Required Template Letter to Independent External Reviewers

View word document View word document View word document
Appendix E Template Letter for Research Collaborator, Professional Client, or Other Community Collaborator View word document View word document


Each Spring the Vice Provost for Faculty Affairs initiates a launch of the promotion and tenure process with a series of workshops and forums. An updated Guide to the Promotion Process and a set of new dossier templates are available in Spring.  Please view our Promotion Workshops page for the latest information about the promotion process for faculty on the career track, continuing status, and tenure track.


It is essential that faculty and staff carefully follow their departmental and college-level guidelines to ensure a seamless promotion process and a complete and accurate dossier.   


(UHAP 3.3.02.e or 4A.3.02.e)

A faculty member who receives an adverse decision from the Provost relating to either tenure or promotion may have access to his or her dossier at a time and place designated by the Office of the Provost.  The names and any information that would reveal the identity of any outside reviewers or students will be redacted from the file prior to being presented for review.  No copies may be made of any of the contents of the file.  The faculty member may take handwritten notes, but may not transcribe, copy, photograph, scan, or otherwise record verbatim any document in the file. The faculty member must sign a pledge of confidentiality in which he or she agrees to protect the confidentiality of the contents of the file prior to receiving access.

Appeals to the President must be filed in writing within 30 days after the date of the Provost's letter.  Within 90 days of the President's receipt of the written appeal, the President will issue a written decision to the faculty member and will provide copies of the decision to the Provost, the appropriate dean, and the immediate administrative head. The President’s decision is final, except in cases of discrimination or unconstitutional violations of due process.