Promotion Dossier Templates

Promotion policies and procedures are thoughtfully supervised under the direction of the Vice Provost for Faculty Affairs. University of Arizona appointed personnel that are on the career, continuing or tenure track are hired as faculty or continuing academic professionals. These employees demonstrate a promise of excellent performance in teaching, service, and research.  Within these general guidelines, promotion criteria are to be developed by the faculty members, continuing academic professionals and the head or director in each department, and approved by and filed with the dean and the Provost.

Policies (UHAP 3.3 or 4A.3)

Each department and college establish a standing committee on faculty status to advise the department head and dean before the recommendations are routed to the University standing committee and the Office of the Provost. Promotion and/or tenure decisions of faculty shall involve the following levels of review:

  • Departmental Standing Advisory Committee on Faculty Status 
  • Department Head
  • College Standing Advisory Committee on Faculty Status
  • Dean of College
  • University Advisory Committee on Continuing Status and Promotion (UACCSP) OR 
    University Advisory Committee on Promotion and Tenure (UACPT)
    • Career-track promotions are not reviewed by a university-level committee.
  • Provost

 2020-2021 Promotion Dossiers Templates

  To view or download 2019-2020 Promotion Dossier Templates, please click here.
Section# Title (PDF) Career Track Promotion Continuing Status & Promotion Promotion & Tenure
Sections
1-11
Dossier Template PDF PDF PDF
Section 1 Summary Data Sheet PDF PDF PDF
Section 2 Summary of Candidate's Workload Assignment  PDF, DOCX PDF, DOCX PDF, DOCX
Section 2A Impact on Career Progression from COVID-19 (DOCX)      
Section 3 Departmental & College Criteria PDF PDF PDF
Section 4 Curriculum Vitae & List of Collaborators PDF PDF PDF
Section 5 Candidate Statement      
Section 6 Teaching Portfolio      
  List of Courses (XLSX)      
Section 7 Peer Observation and Nomination for Provost Award      
  Criteria for Provost Award      
Section 8 Portfolio to Document Leadership in Service and Outreach PDF PDF PDF
Section 9 Membership in Graduate Interdisciplinary Programs      
Section 10 Letters from Independent External Reviewers and Collaborators PDF PDF PDF
  Worksheets for Selection of Independent External Reviewers and Collaborators Pt. I & II (XLSX)      
  Brief Biography Templates for Independent External Reviewers (DOCX)      
  Brief Biography Templates for Collaborators (DOCX)      
Section 11 Internal Evaluations for Promotion PDF PDF PDF
Appendix A Checklist for Shared Appointments      
Appendix B Template Table for Department, Unit or College Criteria DOCX DOCX DOCX
Appendix C Guidelines for Acknowledgment and Evaluation of Faculty Participation in Graduate Interdisciplinary Program (GIDP) Activities      
Appendix D Required Template Letter to Independent External Reviewers DOCX DOCX DOCX
Appendix E Template Letters for Research Collaborator, Professional Client, or Other Community Collaborator DOCX DOCX DOCX

Process 

Each Spring the Vice Provost for Faculty Affairs initiates a launch of the promotion and tenure process with a series of workshops and forums. An updated Guide to the Promotion Process and a set of new dossier templates are available in Spring.  Please view our Promotion Workshops page for the latest information about the promotion process for faculty on the career, continuing and tenure track.

Instructions

It is essential that faculty and staff carefully follow their departmental and college level guidelines to ensure a seamless promotion process and a complete and accurate dossier.   

Appeals (UHAP 3.3.02.e or 4A.3.02.e)

A faculty member who receives an adverse decision from the Provost relating to either tenure or promotion may have access to his or her dossier at a time and place designated by the Office of the Provost.  The names and any information that would reveal the identity of any outside reviewers or students will be redacted from the file prior to being presented for review.  No copies may be made of any of the contents of the file.  The faculty member may take handwritten notes, but may not transcribe, copy, photograph, scan or otherwise record verbatim any document in the file.  The faculty member must sign a pledge of confidentiality in which he or she agrees to protect the confidentiality of the contents of the file prior to receiving access.

Appeals to the President must be filed in writing within 30 days after the date of the Provost's letter.  Within 90 days of the President's receipt of the written appeal, the President will issue a written decision to the faculty member and will provide copies of the decision to the Provost, the appropriate dean, and the immediate administrative head. The President’s decision is final, except in cases of discrimination or unconstitutional violations of due process.