Promotion Dossier Templates

Promotion policies and procedures are thoughtfully supervised under the direction of the Vice Provost for Faculty Affairs. University of Arizona appointed personnel that are on the career, continuing or tenure track are hired as faculty or continuing academic professionals. These employees demonstrate a promise of excellent performance in teaching, service, and research.  Within these general guidelines, promotion criteria are to be developed by the faculty members, continuing academic professionals and the head or director in each department, and approved by and filed with the dean and the Provost.

Policies (UHAP 3.3 or 4A.3)

Each department and college establish a standing committee on faculty status to advise the department head and dean before the recommendations are routed to the University standing committee and the Office of the Provost. Promotion and/or tenure decisions of faculty shall involve the following levels of review:

  • Departmental Standing Advisory Committee on Faculty Status 
  • Department Head
  • College Standing Advisory Committee on Faculty Status
  • Dean of College
  • University Advisory Committee on Continuing Status and Promotion (UACCSP) OR 
    University Advisory Committee on Promotion and Tenure (UACPT)
    • Career-track promotions are not reviewed by a university-level committee.
  • Provost

 2021-2022 Promotion Dossiers Templates

To view or download 2020-2021 Promotion Dossier Templates, please click here.

Section# Title (PDF) Career Track Promotion Continuing Status & Promotion Promotion & Tenure
Section 1 Summary Data Sheet
Section 2 Summary of Candidate's Workload Assignment (.docx)  
            2A Pandemic Impact Statement
Section 3 Departmental & College Criteria
Section 4 Curriculum Vitae
             4A List of Collaborators (Table for List .xlsx)
             4B Representative Work
Section 5 Candidate Statement
Section 6 Teaching Portfolio and Resources
             6A Information on Teaching and Advising
(List of Courses .xlsx)
(Mentoring Table .xlsx)
             6B Supporting Documentation
Section 7 Portfolio for Leadership, Extension, Service or Innovation
             7A Overview Description and Assessment
             7B Supplementary Documentation
Section 8 GIDP Membership and Description of Contributions
8A GIDP Evaluations (Chair and Dept/Unit Committee)
Section 9

Peer Observation and Provost Award for Innovations in Teaching (PAIT) Nomination
PAIT Criteria

Section 10 Letters from Independent External Reviewers and Collaborators

Independent External Letters

             10B Collaborator and Other Letters
Section 11 Internal Evaluations
Appendix A Checklist for Shared Appointments
Appendix B Sample of Department Criteria
Appendix C Guidelines for Acknowledgment and Evaluation of Faculty Participation in Graduate Interdisciplinary Program Activities
Appendix D

Required Template Letter to Independent External Reviewers

  Revised Required Template Ltr for RPT DOCX_CT DOCX_CSP DOCX_PT
Appendix E Template Letter for Research Collaborator, Professional Client, or Other Community Collaborator



Each Spring the Vice Provost for Faculty Affairs initiates a launch of the promotion and tenure process with a series of workshops and forums. An updated Guide to the Promotion Process and a set of new dossier templates are available in Spring.  Please view our Promotion Workshops page for the latest information about the promotion process for faculty on the career track, continuing status, and tenure track.


It is essential that faculty and staff carefully follow their departmental and college-level guidelines to ensure a seamless promotion process and a complete and accurate dossier.   

Appeals (UHAP 3.3.02.e or 4A.3.02.e)

A faculty member who receives an adverse decision from the Provost relating to either tenure or promotion may have access to his or her dossier at a time and place designated by the Office of the Provost.  The names and any information that would reveal the identity of any outside reviewers or students will be redacted from the file prior to being presented for review.  No copies may be made of any of the contents of the file.  The faculty member may take handwritten notes, but may not transcribe, copy, photograph, scan or otherwise record verbatim any document in the file.  The faculty member must sign a pledge of confidentiality in which he or she agrees to protect the confidentiality of the contents of the file prior to receiving access.

Appeals to the President must be filed in writing within 30 days after the date of the Provost's letter.  Within 90 days of the President's receipt of the written appeal, the President will issue a written decision to the faculty member and will provide copies of the decision to the Provost, the appropriate dean, and the immediate administrative head. The President’s decision is final, except in cases of discrimination or unconstitutional violations of due process.