Faculty Affairs - Upcoming Deadlines

Item	Due Date	Submission Method


Post-Tenure/Continuing Status Annual Review Summary Reports and Dean's Audit	Friday, December 1, 2026	Submitted through Qualtrics. (This link is to the 2024 survey. The 2025 survey link will be added Fall 2026.) Qualtrics https://facultyaffairs.arizona.edu/content/post-tenure-reviews
Regents Professor Nominations	N/A at this time	According to ABOR Policy 6-208 – Honored Faculty Positions, “At any one time the number of Regents Professors at a university shall not exceed three percent (3%) of the total number of tenured and tenure-track faculty members.” We are currently at full capacity for Regents Professors. Therefore, no new appointments should be made this awards’ cycle of 2026-2027. Additional information can be found here: https://facultyaffairs.arizona.edu/regents-professors
University Distinguished Professors Nominations	Monday, December 7, 2026 at 5:00 p.m.	https://facultyaffairs.arizona.edu/university-distinguished-professors
Mentoring Future Scholars Award Nominations	2026 Deadlines TBD	https://facultyaffairs.arizona.edu/mentoring-future-scholars-award
Graduate Student Peer Mentors Award Nominations	2026 Deadlines TBD	https://facultyaffairs.arizona.edu/graduate-student-peer-mentors-award
Distinguished Mentor Award Nominations	2026 Deadlines TBD	https://facultyaffairs.arizona.edu/distinguished-mentor-award
Career-Track Dossier Submission	Friday, December 11, 2026	Dossier submitted for review and consideration in RPT. https://facultyportfolio.arizona.edu/
Tenure-Track Dossier Submission	Friday, January 15, 2027	Dossiers submitted to RPT for review and consideration. https://facultyportfolio.arizona.edu/
Continuing-Track Dossier Submission	Friday, January 15, 2027	Dossiers submitted to RPT for review and consideration. https://facultyportfolio.arizona.edu/
Sabbatical Leave Lists and Reports	Friday, January 29, 2027	List in template format and report emailed to Kim Rogan at facultyaffairs@arizona.edu Additional Information: https://facultyaffairs.arizona.edu/sabbatical-leave-application-and-review
Memo detailing retention, promotion, and track transfer review decisions made within the college.	Wednesday, March 31, 2027	Email memo to Kim Rogan at facultyaffairs@arizona.edu
P&T Candidate Confirmation List	Due Wednesday, April 7, 2027	Upload to the Box submission folder.

Revolving Deadlines
Emeritus Requests	Emeritus status requests are reviewed on a twice-yearly basis. For a decision by the end of the academic year, the request should be submitted to AZ Cultivate no later than February 1st. For a decision by the end of the calendar year, the request should be submitted to AZ Cultivate no later than October 1st.	Requests are submitted to the Arizona Cultivate Website. https://facultyaffairs.arizona.edu/retiring-faculty-resources
Strategic Priorities Faculty Initiative (SPFI) Hiring Fund Proposals	SPFI applications are submitted at the end of every month from October thru December.	Requests are submitted through Arizona Cultivate. https://facultyaffairs.arizona.edu/strategic-priorities-faculty-initiative-spfi
New Faculty Lists	Late June	List in provided template format uploaded to the Box submission folder.
New Heads List	Early July	List in provided template format uploaded to the Box submission folder.
Update College Bylaws to reflect Annual Review Changes	Before beginning your unit-level annual review process.	N/A

Phased Retirement Plan Reviews	Phased Retirement Plan requests are reviewed on a twice-yearly basis. For a decision during the fall semester, the request should be submitted to provost@arizona.edu no later than the 1st Friday in November. For a decision during the spring semester, the request should be submitted to provost@arizona.edu no later than the 2nd Friday in March.	Requests with the appropriate documentation, including the department and college approvals are emailed to the Office of the Provost provost@arizona.edu. https://hr.arizona.edu/employees/retiring-u/orp-participants-phased-retirement-program https://facultyaffairs.arizona.edu/department-heads/about/department-headdirector-role-faculty-processes#:~:text=Phased%20Retirement%20Plan%20Process%C2%A0
FTE Reduction Requests (Tenure /Continuing Status Faculty Only)	FTE Reduction Requests requests are reviewed on a twice-yearly basis. For a decision during the fall semester, the request should be submitted to facultyaffairs@arizona.edu no later than the 1st Friday in November. For a decision during the spring semester, the request should be submitted to facultyaffairs@arizona.edu no later than the 2nd Friday in March.	Requests with the appropriate documentation, including the department and college approvals are emailed to Faculty Affairs facultyaffairs@arizona.edu. https://facultyaffairs.arizona.edu/department-heads/about/department-headdirector-role-faculty-processes#:~:text=FTE%20Reduction%20Requests%20Process
Out of State Work Requests	Out of State Work requests are reviewed on a twice-yearly basis. For a decision during the fall semester, the request should be submitted to provost@arizona.edu no later than the 1st Monday in December. For a decision during the spring semester, the request should be submitted to provost@arizona.edu no later than the 1st Monday in May.	Requests with all the appropriate documentation and approval documents are emailed to the Office of the Provost provost@arizona.edu. https://hr.arizona.edu/employees/work-modalities/out-state-domestic-us-work-arrangements https://facultyaffairs.arizona.edu/department-heads/about/department-headdirector-role-faculty-processes#:~:text=Out%2Dof%2DState%20Work%20Requests%20Process
Leave of Absence Requests – Prestigious Leave and Leave Without Pay (For full-time faculty)	Rolling date on the last day of every month.	The request should be submitted with the appropriate documentation and approval documents to facultyaffairs@arizona.edu https://facultyaffairs.arizona.edu/leave-without-pay-unpaid-leave https://facultyaffairs.arizona.edu/department-heads/about/department-headdirector-role-faculty-processes#:~:text=Leave%20Without%20Pay%20%2D%20Process%C2%A0 https://facultyaffairs.arizona.edu/department-heads/about/department-headdirector-role-faculty-processes#:~:text=Prestigious%20Leave%20%2D%20Process%C2%A0
Leave of Absence Renewals/Extensions	At least 30 days before their current leave expires.	Requests with the appropriate documents, and the department/unit and college approval documents are emailed to facultyaffairs@arizona.edu