Skip to main content

Administrator Reviews

Annual Review

According to University Handbook for Appointed Personnel (UHAP) 5.2, “Each administrator’s performance will be evaluated in writing on a scheduled basis at least once every 12 months” by their immediate supervisor with respect to their leadership in building trust, fostering collaborations, maximizing resources, achieving results and instilling inclusive excellence. Input from faculty and staff, and a self-assessment is included in the annual review process. Administrator reviews are conducted by their supervisor and can use the Career Conversation format which emphasizes a coaching approach to enhance performance.

This new administrator annual review survey as a tool can be used to facilitate, obtain and organize input from the administrator's direct reports (staff and faculty) on an annual basis. It is a simple and straightforward way to collect information for the annual performance evaluation.  

  1. The survey template is available in Qualtrics in the "Faculty Affairs" folder. It is the Administrator Annual Review Survey.
  2. Access this tutorial to:
    • Copy the survey into your Qualtrics library.
    • Produce an anonymous link and distribute the survey.
    • Produce a 360 report in Qualtrics.
  3. Suggested memo for survey respondents. 

Three-Year Administrator Reviews: Deans and Provost's Direct Reports

The three-year review applies to all University of Arizona deans and administrators who report directly to the Provost. 

The review process consists of six steps, outlined below:

  1. The Provost meets 1:1 with the administrator under review to initiate the review.
  2. The Provost meets with the administrator’s leadership team and other faculty stakeholders in the college/unit.
  3. A 360 survey is distributed to the college/unit to collect qualitative and quantitative feedback anonymously.
    1. The survey template is available in Qualtrics in the "Faculty Affairs" folder. It is the Administrator Annual Review Survey.
    2. Access this tutorial to:
      1. Copy the survey into your Qualtrics library.
      2. Produce an anonymous link and distribute the survey.
      3. Produce a 360 report in Qualtrics.
  4. The Provost meets 1:1 with the administrator under review to discuss feedback and action items.
  5. The Provost sends a brief letter to the college/unit summarizing strengths & opportunities for change.
  6. The administrator under review discusses results with the college/unit and how they will respond to opportunities for change based on the evaluation results. 

The link below provides a three-year deans and Provost's reports general review timeline and summary reports.

Access the current Three-Year Deans and Provost's Direct Reports' Review timeline and summary reports. 

Five-Year Administrator Reviews

As detailed in the University Handbook for Appointed Personnel (UHAP) 5.3, the Fifth-Year Administrative Review (commonly known as the five-year or fifth-year review) provides an opportunity for assessing the performance of administrative personnel over a five-year period. It is a more comprehensive tool for performance assessment than the annual performance review, or the third-year review because it provides an opportunity to assess long-range goals and objectives. Such reviews appropriately take into consideration the progress of the unit over the period reviewed and the role of the administrator in this development.  The administrative review evaluates the administrator's leadership in developing partnerships and managing resources to build capacity and improve performance based upon criteria established by the university, feedback from the administrator's supervisor as well as from those whom the administrator supervises. 

Review Criteria

Five-Year Administrative reviews of heads, directors, deans, vice presidents, and other administrators are guided by a set of administrative expectations to help focus and standardize the review process. Performance metrics are utilized to align assessments of administrators with the progress of their units and to base assessments on actual performance.

The review also includes, but is not limited to, an assessment of the performance of the administrator with respect to building trust, fostering collaboration, leveraging resources, and achieving results.  Assessments of these aspects of administrators’ leadership draw upon written input from appropriate personnel, including faculty, staff, and students, where appropriate:

  1. Building trust by communicating a guiding vision, operating in an ethical manner, being accessible and responsive, maintaining composure, and acknowledging the lessons to be learned from missteps;
  2. Fostering collaboration by effectively managing conflicts, forging partnerships and advancing shared purposes in a collaborative decision-making manner;
  3. Maximizing resources by recruiting and retaining high-quality coworkers, helping them develop through coaching and assessment, improving operational effectiveness, and advancing data-based planning;
  4. Achieving results by identifying opportunities, challenging received assumptions, taking strategic risks, and advancing innovations in a decisive and strategic manner that is attuned to the priorities of the unit and university.

Access this tutorial to:

  • Copy the survey into your Qualtrics library.
  • Produce an anonymous link and distribute the survey.
  • Produce a 360 report in Qualtrics.

Five-Year Administrator Reviews: Deans and Provost Direct Reports

The process follows the Administrator Five-Year Review Guidelines available on this webpage. A flowchart illustrating the process is available and linked here. 

The link below provides information about current five-year reviews of deans and Provost direct reports, including:

  1. Committee chair
  2. Committee members
  3. General review schedule

Access the current Five-Year Reviews of Deans and Provost Direct Reports informational page.