In exceptional circumstances, due to retention or pre-emptive situations, it may be necessary for department and colleges to review cases for promotion and tenure or continuing status outside the normal University review schedule. The Department Head, with the endorsement and approval of the College Dean must seek permission from the Provost or his/her designee to initiate a candidate's review outside the normal University cycle. The Department Head and College Dean must articulate the circumstances prompting the request for an off-cycle review.
Having received permission to conduct an off-cycle review, both the Department and the College must follow their normal review process for reviewing promotion and tenure or continuing status. This includes requesting and providing the requisite number of letters from external reviewers as set forth in the University of Arizona P&T and CS&P guidelines.
The College forwards the recommendations and appropriate documentation to the Office of the Provost. The Provost, with the Vice Provost for Faculty Affairs, will determine the final outcome of the review.
The agreement to offer expedited reviews is not to be included in offer letters to potential hires. Only the Provost or his/her designee can approve the initiation of a candidate's promotion and tenure or continuing status review outside of the normal University cycle.