Updates from Faculty Affairs

March 17, 2020


DATE:                    March 17, 2020

TO:                        Deans, Department Heads, Directors, and Faculty                                   

FROM:                  Andrea Romero, Vice Provost for Faculty Affairs

SUBJECT:              Updates from Faculty Affairs

Thank you for your organized response to the institutional precautions to slow the spread of COVID-19 and prioritize the safety of those who may be at higher risk.  We recognize that it is a significant effort to handle all these rapid changes. It is wonderful to see how our campus community is supporting each other in every way possible.  The Office of Instruction and Assessment (OIA) is doing an excellent job in providing support and training for faculty to move their classes to remote learning.  Please find more information and updates here. Thank you for helping students stay on track for graduation; we know you are doing your best to prioritize course objectives. We all recognize that these changes are happening under time pressure and stress, and we are all doing our best to be helpful and transparent.

In Faculty Affairs, we have canceled all group events for the semester, including the Faculty Showcase, Campus Connections, HSI Reception Event and Faculty Salons. 

All promotion, continuing status, tenure and award review decisions are anticipated to stay on regular timelines.

Our existing tenure-clock delay policy should cover any COVID-19 related issues such as individual medical conditions, other personal reasons (e.g. caregiving responsibilities for ill family members), or adverse professional circumstances that are beyond faculty control. Please submit a written request for delay as early as possible after the events or circumstances.

Requests for tenure-clock delays for those who have a mandatory review in 2020-2021 must be submitted no later than June 30, 2020. We encourage units to be flexible with unit-level deadlines for promotion and tenure dossier submission, given the added burdens of the moment.

Annual performance review deadlines are extended as follows:

  • The deadline for department heads to meet with individual faculty is extended to May 14, 2020 instead of March 31, 2020.
  • The deadline for administrator annual review for department heads is extended to June 15, 2020 instead of May 15, 2020.

Given the unexpected changes in teaching format this semester, the following recommendations are provided:

  • It is recommended that new peer observations and Student Course Surveys (SCS) from this point forward in the semester are NOT necessary to collect and should NOT be used for evaluation purposes (annual review or promotion/tenure review), unless requested by the faculty member or previously planned for class that was originally conceptualized in the online format.
  • Some faculty may request peer observation of their on-line format for their own professional development.

Given the potential impact on any open faculty hiring processes, we will allow extended timelines for searches and hiring.

Please continue to check the University of Arizona website for all communications and information. You can find faculty-specific information on our website at: https://facultyaffairs.arizona.edu/coronavirus-covid-19-information.

For international faculty go here for more detailed information.

In this moment, we have an opportunity to come together as a campus community to show compassion for one another.  May we all continue to treat each other in a kind manner as we do our best to keep each other safe and healthy.  You can find links from national organizations that provide recommendations and resources for coping during this complex time.

  1. CDC: https://www.cdc.gov/coronavirus/2019-ncov/about/coping.html
    Spanish, Chinese and other languages: https://www.cdc.gov/…/2019-nc…/communication/factsheets.html
  2. WHO: https://www.who.int/…/situa…/20200311-sitrep-51-covid-19.pdf
    Advice for the public: https://www.who.int/…/novel-coronavirus-2…/advice-for-public
    (with downloadable posters)
    Spanish: https://www.who.int/…/n…/advice-for-public/q-a-coronaviruses
  3. American Psychological Association: https://www.apa.org/…/p…/dmhi/research-information/pandemics
    Centro de Apoyo (Spanish): https://www.apa.org/centrodeapoyo/bienestar/
  4. SAMHSA: Taking Care of your Behavioral Health - Social Distancing Isolation, and Quarantine: https://store.samhsa.gov/system/files/sma14-4894.pdf
    Spanish: https://store.samhsa.gov/system/files/sma14-4894spanish.pdf