Promotion Dossier Templates

Promotion policies and procedures are thoughtfully supervised under the direction of the Vice Provost for Faculty Affairs. University of Arizona appointed personnel that are on the career, continuing or tenure track are hired as faculty or continuing academic professionals. These employees demonstrate a promise of excellent performance in teaching, service, and research.  Within these general guidelines, promotion criteria are to be developed by the faculty members, continuing academic professionals and the head or director in each department, and approved by and filed with the dean and the Provost.

Policies (UHAP 3.3 or 4A.3)

Each department and college establish a standing committee on faculty status to advise the department head and dean before the recommendations are routed to the University standing committee and the Office of the Provost. Promotion and/or tenure decisions of faculty shall involve the following levels of review:

  • Departmental Standing Advisory Committee on Faculty Status (where the department contains sufficient personnel to warrant such a committee)
  • Department Head
  • College Standing Advisory Committee on Faculty Status
  • Dean of College
  • University Advisory Committee on Continuing Status and Promotion (UACCSP) OR 
    University Advisory Committee on Promotion and Tenure (UACPT)
    • Career-track promotions are not reviewed by a university-level committee.
  • Provost

 2019-2020 Promotion Dossiers

Section# Title (PDF) Career Track Promotion Continuing Status & Promotion Promotion & Tenure
Sec. 1-11 Dossier Template PDF PDF PDF
Section 1 Summary Data Sheet PDF PDF PDF
Section 2 Summary of Candidate's Workload Assignment (DOCX)      
Section 3 Departmental & College Criteria PDF PDF PDF
Section 4 Curriculum Vitae & List of Collaborators PDF PDF PDF
Section 5 Candidate Statement      
Section 6 Teaching Portfolio      
  List of Courses (XLSX)      
  Resources for Teaching Portfolios      
Section 7 Evaluation of Teaching and Recommendation for Provost Award      
  Criteria for Teaching Evaluation      
  Table to Summarize TCE Report (XLSX)      
Section 8 Portfolio to Document Leadership in Service and Outreach   PDF  
Section 9 Membership in Graduate Interdisciplinary Programs      
Section 10 Letters from Outside Evaluators and Collaborators PDF PDF PDF
  Worksheets for Selection of Outside Evaluators and Collaborators Part I (XLSX), & Part II      
  Templates for Brief Biography for Outside Evaluators and Collaborators (DOCX)      
Section 11 Recommendations for Promotion PDF PDF PDF
Appendix A Checklist for Shared Appointments      
Appendix B Sample of Department Criteria DOCX DOCX DOCX
Appendix C Guidelines for Acknowledgment and Evaluation of Faculty Participation in Graduate Interdisciplinary Program Activities      
Appendix D Required Template Letter to Outside Evaluators DOCX DOCX DOCX
Appendix E Template Letter for Research Collaborator, Professional Client, or Other Community Collaborator DOCX DOCX DOCX


Each Spring the Vice Provost for Faculty Affairs initiates a launch of the promotion and tenure process with a series of workshops and forums. An updated Guide to the Promotion Process and a set of new dossier templates are available in Spring.  A PowerPoint Presentation (pptx) is created for faculty, continuing professionals and staff in preparation for the following year’s promotion review process.


It is essential that faculty and staff carefully follow their departmental and college level guidelines to ensure a seamless promotion process and a complete and accurate dossier.   

Appeals (UHAP 3.3.02.e or 4A.3.02.e)

A faculty member who receives an adverse decision from the Provost relating to either tenure or promotion may have access to his or her dossier at a time and place designated by the Office of the Provost.  The names and any information that would reveal the identity of any outside reviewers or students will be redacted from the file prior to being presented for review.  No copies may be made of any of the contents of the file.  The faculty member may take handwritten notes, but may not transcribe, copy, photograph, scan or otherwise record verbatim any document in the file.  The faculty member must sign a pledge of confidentiality in which he or she agrees to protect the confidentiality of the contents of the file prior to receiving access.

Appeals to the President must be filed in writing within 30 days after the date of the Provost's letter.  Within 90 days of the President's receipt of the written appeal, the President will issue a written decision to the faculty member and will provide copies of the decision to the Provost, the appropriate dean, and the immediate administrative head. The President’s decision is final, except in cases of discrimination or unconstitutional violations of due process.