Continuing status requires excellent performance and the promise of continued excellence. See UHAP Chapter 4A.3.02.
Each Spring the Vice Provost for Faculty Affairs initiates the continuing status and promotion process by conducting a series of workshops and forums. An updated Guide to the Promotion Process (web version or PDF) and a set of new dossier templates are available in May. A PowerPoint Presentation is created for faculty and staff in preparation of the following year’s Promotion and Tenure process.
It is essential that faculty and staff carefully follow their departmental and college level guidelines to ensure a seamless Continuing Status and Promotion process and a complete and accurate dossier.
Each department and college establish a standing committee on faculty status to advise the department head and dean before the recommendations are routed to the University standing committee and the Office of the Provost.
2017-2018 Continuing Status and Promotion Forms (PDF)
- Dossier Sections 1-11
- Dossier Section 1: Summary Data Sheet
- Dossier Section 2: Summary of Candidate's Workload Assignment (DOCX)
- Dossier Section 3: Departmental & College Continuing Status & Promotion Criteria
- Dossier Section 4: Curriculum Vitae & List of Collaborators
- Dossier Section 5: Candidate Statement
- Dossier Section 6: Teaching Portfolio (Teaching Portfolio Resources)
- Dossier Section 7: Evaluation of Teaching & Advising (Tips on Evaluating Portfolios)
- Dossier Section 8: Service and Outreach Portfolio
- Dossier Section 9: Membership in Graduate Interdisciplinary Programs
- Dossier Section 10: Letters from Outside Evaluators and Collaborators
- Worksheets for Outside Evaluators. [Additional Pages: Page 3, Page 4]
- Template for Writing Bios of Outside Evaluators (DOCX)
- Dossier Section 11: Recommendations for Continuing Status and/or Promotion
- Appendix A: Checklist for Shared Appointments
- Appendix B: Sample of Department Criteria for Promotion (DOCX)
- Appendix C: Guidelines for Acknowledgment and Evaluation of Participation in Interdisciplinary Programs
- Appendix D: Sample Letter to External Evaluator (DOCX)
- Appendix E: Sample Letter to Collaborator
An academic professional employee who receives an adverse decision from the Provost relating to either promotion or continuing status may have access to his or her dossier at a time and place designated by the Office of the Provost. The names and any information that would reveal the identity of any outside reviewers or students will be redacted from the file prior to being presented for review. No copies may be made of any of the contents of the file. The employee may take handwritten notes, but may not transcribe, copy, photograph, scan or otherwise record verbatim any document in the file. The employee must sign a pledge of confidentiality in which he or she agrees to protect the confidentiality of the contents of the file prior to receiving access.
Appeals to the President must be filed in writing within 30 days after the date of the Provost's letter. Within 90 days of the President's receipt of the written appeal, the President will issue a written decision to the continuing status or continuing-eligible academic professional employee and will provide copies of the decision to the Provost, the appropriate dean, and the immediate administrative head. The President’s decision is final, except in cases of discrimination or unconstitutional violations of due process.
Non Continuing Status
Year-to-year or multi-year academic professional employees with similar titles to continuing status personnel (Astronomers, Scientists, Librarians) refer to UHAP chapter 4B:
- 4B.1 Duties And Appointments Of Academic Professional Employees
- 4B.2 Annual Performance Reviews Of Academic Professional Employees
- 4B.3 Promotion
- 4B.4 Suspensions And Terminations Of Appointments